HR MANAGEMENT - 8 Common Mistakes In Writing A Show Cause Letter

By Faudzil Harun - Trans Management Consultants (TMC)

1.  Show cause letter was issued without referring to the investigating officer.

2.  The show cause letter does not specify the complaint made against the
     employee.

3.  The show cause letter does not specify the type of misconduct the 
     employee has committed.

4.  The show cause letter does not specify who are the parties involved in the
     incident.

5.  The show cause letter does not specify the date and time of the incident.

6.  A joint show cause letter was issued to more than one employee.

7.  The show cause letter does not specify the time frame for the employee to
     submit his respond.

8.  The show cause letter does not inform the employee that if he fails to 
     respond to the letter, he will be deemed to have no reasonable 
     explanation to the charges and deemed to agree to the charges made 
     against him.