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Why do we need a job description?
Well a job description is the keystone that
decides a job.
Job description is a clear way to demonstrate
whom you are hiring, why you are hiring and what is expected from the
applicant.
In a way, a good job description or snap shot
ensures an effective hiring process by recruiting the right person with
clear understanding for the job.
As a hiring manager, if you are unable to
communicate what skills and experience you are looking for in an applicant
in a job interview, then how an applicant can explain what he is capable of. So
a job description is an effective communication tool between you and the
applicant.
A good job description makes your search easier
and effective by explaining what kind of person you are looking for and
also helps you in determining the applicant’s ability and skills to accomplish
the expected task.
A job description doesn’t mean that you need to
write down every single task step by step that needs to be done but it is
written just to explain the core task clearly.
A good job description must include the
following;
Title: Create a title that reflects the work to
be done. A job title should be clear enough to understand the
responsibilities of the job.
Write down carefully what is expected from a
job applicant. For e.g.; If there is a job for Customer care
representative, the job description must explain clearly what all needs to be
done by an applicant. Like attending calls, solving customer queries on
phone, pleasing under rough circumstances etc.
Who reports whom? A job description should
clearly explain whom the applicants should be reporting. It could be their
supervisor, line manager or it could be multiple bosses.
Explain clearly the Job experience, skills and
educational qualification required for the job offered.
A job description can be re-evaluated at the
time of appraisals. It is also a good way to determine how your employees
are performing; are they happy with job, are they performing well by
meeting or exceeding the desired job description or performing low than
the expected level.
A good job description doesn’t have to be very
long rather it can be just a paragraph with clearly mentioned
responsibilities.
Keep your job description simple and effective
for obtaining valuable results.
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